ASSIGNMENT 5
PROCESS : PERFORMING ARTS
EXPLAINING THE GOAL(S) AND BENEFIT(S) OF THE JOB/PROJECT
(Member: Indriani Raraswati)
Purpose :
To provide students talent and creativity
To develop students potential and self confidence
To develop students creativity
To create multifunctional students personality
Benefit :
Students dare to show their talent
Talent and creativity of the students can be shown
Increase students confidence
Let students doing something in art and culture things and increase their independence
EXPLAINING THE PROCESS CHAM OF THE JOB STEP BY STEP, FORM THE START UP TO THE END
(Member: Rika Febriani)
Process:
Open gate
Opening by Master of Ceremonies (MC)
Opening speech from the chairperson of this event
Opening speech from the chairman of student executive board
Opening speech from dean of the economic faculty of UG and the inauguration of the event
Choir performance by Swara Darmagita
Traditional dance performance from UG Nusantara
Break/lunch/Moslem prayer
Band performance from Deqil’s Band
Band performance from Kelink’s Band
Band performance from Dod’s Band
Modern dance performance from Pandora management
Performance by Tulus
Performance by Sheila on 7
Performance by Isyana ft. Afgan ft. RendyPandugo
Beatbox performance by Billy Bdabx
Closing by MC and DJ performace by DiphaBarus
EXPLAINING HIS/HER EXPERIENCE
(Member: Nicolaus Try Kurniadi)
Event Division
He is apart of event division in several event before and ended successfully
Have a relation with an artist who will we used as a guest star
Equipment & Logistic Division
She is a part of equipment & logistic division in several even before
She knows a lot place that rent what we need for the event, such as sound system, lighting, etc.
Promotion Division
She is a part of promotion division in several event before
She have relation with many company that will we used as a sponsor
She knows how to monopolize the conversation
Publication division
She has done a photoshop workshop
She has done an adobe premiere workshop
She knows how to make a booklet
She made a back drop in several events before
Documentation Division
She has done a photography workshop
She is a member of photography community
She won a national photography contest.
EXPLAINING HOW TO DELIGATE THE PART OF THE JOB
(Member: Balqiis Salwaa Ariij Ulayya & Nurul Fitriani)
The main coordinator
Job Description:
Responsible for all committee activities
Monitor progress the entire division
Give final decisions that are absolute when there is a problem that drags on
Become a figure of inspiration and motivator for others
Observe any unexpected things (understand everything that happens in the event)
Secretary
Job Description:
Typing sponsor proposals
Record the results of the weekly meeting
Managing correspondence
Typing the accountability report
Treasurer
Job Description
Hold all program finances
Hold all proof of expenditure
Create financial reporting
Event division
Job Description:
Drafting the event
Create performance schedule (rundown)
Create event & stage decorations
Coordinate with various Divisions about artist riders
Publication Division
Job Description:
Decide possibility of existing publication media such as posters, leaflets, tickets, etc.). Namely media on site and media out site. Decide which ones need installed before the event and which installed at the event.
Make all media publications specified
Decide where place for the publication, such as where banners will located, distribution the banner to schools, etc.
Install publications on radio / print media / other electronic media with the business funding Division, and discuss the agreement between the two parties
Install all publication media
Public Relations Division
Job Description:
Accompanying the artist (each PR member is at least one staff for one artist group), especially guest stars (as guides etc.)
Coordinate with the security forces about police permission
Coordinate with their management about artist transportation and manager.
Request permission from the local community about the event
Coordinate with consumption related to artist consumption issues
Sponsor Division
Job Description:
Mastering all parts of the sponsor proposal
Make presentations
Look for sponsors and get agreements
Coordinate with the publication Division on the issue of publicity material that agreed with the sponsoring party, which is counterproductive.
Coordinate with the event Division related to possibility requesting sponsors for promotions on stage, etc.
Security Division
Job description:
Determine the parking area
Make a parking permit. Coordinate with secretaries and public relations.
Create a security post in the parking area and place of the event
Call and make a coordination with the police.
Make a search post on the entrance.
Equipment Division
Job description:
Coordinate with the event Division to rider’s guest stars around the stage, tools, etc.
Coordinate with stage rentals (if needed)
Store all other Division equipment in one safe place
Coordinate with the decoration Division for installation matters in the area
Coordinate with other Divisions such as the publication Division for security issues for publication material.
Consumption Division
Job Description:
Coordinate with food sponsors (if any) or plan consumption for the committee and artists.
Also think of consumption for the crew, security guard, police, and even the parking attendant.
Handle all kinds of food stand, drinks, if it is held.
Documentation Division
Job Description:
Documenting the entire series of events
Documenting spots of sponsor sponsorship
Editing and realizing documentation whether in the form of photos, videos (coordinate with creative teams for editing)
First Aid Division
Job Description:
Provide health posts on H-days at several locations
Full alert (patrolling) during the H-day in the place area
Coordinate with health services (hospitals, ambulances, etc.).
EXPLAINING HOW TO GIVE WEEKLY REPORTS OF THE JOB PROGRESS
(Member: Indriani Raraswati & Rika Febriani)
1stweek
: Choose a purpose and theme for the event, and choose a date.
2ndweek
: Select the performance that will be performed from the band that registered, and choose a guest star.
3rdweek
: Make a run down.
4thweek
: Choose the place for main event, contact them ask if that place is free on that date or not.
5th Week
: Planning the Shape of Decoration.
Decoration is a layout or decorate a room, so it will looks beautiful. The decoration function clarifies the place in an event.
6th Week
: Preparing the Lighting System (Lighting)
The lighting system has two functions, namely, illuminating and illuminating.
a. To illuminate the room / section is also called general Light or General illumination.
b. Illuminating or Specific illumination, that is by using lights to illuminate certain parts of the stage so that other parts become less bright impact.
7th Week
: Preparing the Sound (Sound System)
Function of sound is to harmonize and develop one sound and the other sound.
8th Week
: Determining Dress.
Costumes are special clothes for dancers and equipment / equipment used by dancers to dance.
9th Week
: Determining Makeup
Makeup is polishing natural / original faces into faces that are tailored to the role.
Types of makeup
Makeup type
- Makeup characters / characters
- Temporary makeup.
10th Week
: Determine accompaniment music.
The function of music in dance is:
a. Giving rhythm / helping to manage time.
b. Give an illusion / picture of the atmosphere.
11th Week: Hold a General Repetition / Rehearsal
The General Repetition is held the day before the Implementation / Performance held in the venue. Rehearsal purposes include:
- Train event supporters in mastering the event.
- Measuring the time needed.
- Control of equipment used.
EXPLAINING HOW TO HANDLE SOME PROBLEMS OR CHANGES IN THE MIDDLE OF THE PROGRESS
(Member: Nurul Fitriani)
Sponsor rejected our proposal, unless our party sold the sponsor's product at the bazaar stand, so we added one more stand for the sponsor's product
One of our guest stars who wants shown is unable to attend because his schedule clashes with other parties, so we replace with other guest stars
Sheila on 7 requested a private room with complete facilities so we set up a special tent with complete facilities for Sheila on 7
The Vice rector cannot attend the event due to meetings outside the city, so to save time replaced by the dean of the accounting department.
EXPLAINING THE FINAL STEP OF THE JOB / PROJECT
(Member: Balqiis Salwaa Ariij Ulayya)
The event ran smoothly according to the run down, even though there were a number of obstacles but the committee could finish it well. The audience who came satisfied when watching all the performances that been offered..
